Bookkeeping in Gothenburg

What ongoing bookkeeping is

Ongoing bookkeeping means that every business transaction (every sale, purchase, payment and salary payment) is recorded with a supporting document showing what happened. The bookkeeping must be presentable both in the order the transactions were recorded and sorted by account, so that you can check that everything is included and get an overview of the business's results and financial position.

Ongoing bookkeeping is the basis for the VAT return, the employer declaration, the year-end closing and finally the tax return. Recording transactions is bookkeeping. Compiling the figures into reports, year-end accounts and an annual report is accounting. Read more about accounting for businesses.

What the Bookkeeping Act requires of your business

Limited companies (aktiebolag, AB), trading partnerships (handelsbolag) and other legal entities are required to keep accounts, and so are you if you run a business as a sole trader (enskild firma). The rules are set out in the Swedish Bookkeeping Act (bokföringslagen). These are the requirements that affect day-to-day work the most:

• When to record transactions. Cash receipts and payments must be recorded no later than the following working day. Other business transactions must be recorded as soon as possible.
• Exception for smaller businesses. A business whose annual net turnover is normally no more than SEK 3 million may wait to record transactions until payment is made. At the end of the financial year, however, all unpaid receivables and liabilities must be recorded. Read more about the cash method.
• A voucher for every business transaction. The voucher must show when it was compiled, when the transaction took place, what it relates to, the amount involved and who the counterparty is. A receipt that does not say what the purchase was for therefore needs to be supplemented.
• Seven years of archiving. Accounting records must be kept until the end of the seventh year after the end of the calendar year in which the financial year ended. If the financial year follows the calendar year 2026, the documents must therefore be kept until the end of 2033. They must be stored in Sweden, but electronic documents may be stored in another EU country if, among other things, the location is reported to the Swedish Tax Agency (Skatteverket).
• Photograph and throw away. A document may be destroyed once the information has been transferred to another paper or electronic document, but only if the transfer does not involve a risk of the information being altered or lost.

The bookkeeping must also follow generally accepted accounting principles, which the Swedish Accounting Standards Board (Bokföringsnämnden) is responsible for developing.

How ongoing bookkeeping works with us

The whole process from receipt to report looks like this:

1. You photograph receipts and upload documents. You upload receipts, supplier invoices and other documents via the app or the web as they come in, instead of collecting them in a binder until the end of the month.
2. The documents end up in Fortnox. Everything is gathered in your company's Fortnox, which is the accounting software we work in.
3. We do the bookkeeping. Your accounting consultant codes each document and records the business transaction. If a document is missing or something is unclear, we get in touch with you.
4. We reconcile the bank and accounts. The bookkeeping is reconciled against the bank account, and we go through accounts receivable, accounts payable, the tax account and the VAT accounts so that the balances are correct.
5. We handle VAT. We prepare the VAT return based on the reconciled bookkeeping. If you have employees, we also do the employer declaration, see payroll.
6. We produce reports. After the reconciliation you receive a profit and loss report and a balance sheet report showing how things are going. Premium includes a monthly report with key figures.

When the financial year ends, reconciled bookkeeping is ready as the basis for the year-end closing and the annual report. The more evenly the documents come in during the year, the fewer questions there are when the year is closed.

What is included in ongoing bookkeeping

• Bookkeeping in Fortnox of the documents you upload
• Reconciliation of the bank, tax account, accounts receivable and accounts payable
• VAT return
• Profit and loss report and balance sheet report
• A named accounting consultant you can reach on weekdays 09:00 - 17:00
• Help with the transition if you switch bookkeeping firm

A bookkeeping firm in Gothenburg

Ekonomico is a bookkeeping firm with an office at Nya Tingstadsgatan 1 in Gothenburg. Documents come in digitally, but when something needs sorting out you can meet your consultant at the office. If you want advice beyond bookkeeping, 2 hours of advice per month is included in Basic, 4 hours in Complete and unlimited advice in Premium. Read more about advisory services. If you have questions about digital receipts and documents, there is more in our guide to digitalisation for small businesses.

What does ongoing bookkeeping cost?

Mini at SEK 750/month suits businesses with very low activity and no employees. Year-end closing and the tax return are then purchased separately, and advice is not included. Basic from SEK 1 500/month covers ongoing bookkeeping, payroll for up to 3 employees, VAT and employer declarations and 2 hours of advice per month. Complete from SEK 2 300/month adds year-end closing, the annual report and the income tax return. All prices exclude VAT.

Fixed monthly price based on the number of vouchers and employees, no lock-in period, three months' notice. See prices.